Sovereign Group Marketing Privacy Notice

Introduction

Sovereign Group Marketing, part of the Sovereign Group, (“we”, “us”, “our”) is committed to protecting the privacy and security of the personal data we collect. We are further committed to ensuring we meet our legal obligations when processing your personal data under the relevant laws.

The purpose of this Privacy Notice is to explain what personal data we collect about you and how we use it in relation to carrying out direct marketing activities.

This Privacy Notice may be updated and/or re-issued at any time, and we will provide you with notice of any such updates via either email and/ or our website.

The type of personal information we collect

Personal data means any information relating to an identified or identifiable individual (data subject). It does not include data where all identifiable information has been removed (anonymous data).

We collect and process the following information:

• First Name/Last Name
• Email address
• Company Name
• Job Title
• Profession
• Nationality
• Newsletter preferences
• Country of residence
• Phone number

How we get the personal information and why we have it

Sovereign Group Marketing collects your personal data directly by you in the following ways –

• When users submit an enquiry to our website
• When contacts subscribe to our newsletter
• When contacts opt in to receive marketing from us using our contact centre
• When contacts share their details when meeting a representative of our company

We use the information that you have given us in order to invite you to ‘opt in’ to our marketing list. Once you have ‘opted in’ we will send you emails from our marketing team that include news, details of products and services and invitations to live events and webinars.

We do not make any automated decisions based on your personal data.

Cookies

A cookie is a small text file which is placed onto your device (e.g computer, smartphone or other electronic device) when you use our website.

Our website uses cookies. For further information about cookies and how we use them, please see our Cookie Notice.

Purpose and lawful basis for using your personal data

We will use your personal data to contact you about the Sovereign Group’s products and/or services, to provide you with promotional material for the Sovereign Group’s products and/or services or to send you other communications about the Sovereign Group’s business and events.

We will only use your personal data for the purpose of providing direct marketing with your consent (Article 6(1)(a) of the EU General Data Protection Regulation).

You are able to remove your consent at any time. You can do this by contacting marketing@sovereigngroup.com

Sharing your data

Your personal data may be shared within the Sovereign Group. This may include transferring your personal data to other Group offices. If we do so, we will enter into appropriate contractual agreements to oblige the entities in those countries to operate to appropriate data protection standards.

These standards include Standard Contractual Clauses (SCCs) approved by the European Commission, which contractually oblige the entities in those countries to operate to the data protection standards expected within the EU/EEA.

We never share your information provided for marketing purposes with any third parties.

How we protect your personal information

Sovereign Group Marketing takes the security of your personal data seriously. We have implemented appropriate technical and organisational measures to safeguard your personal data and protect it from accidental or unlawful destruction, loss, or alteration and from unauthorised disclosure or access.

All personal data collected for the purposes of marketing is securely stored with in our digital Microsoft Dynamics 365 database.

How long we keep your data

We keep this data for as long as you remain subscribed to receive marketing news, invitations and information from us and in accordance with our retention schedule.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – (commonly known as a ‘Subject Access Request’ or ‘SAR’). You have the right to receive a copy of the personal data we hold about you and to check we are lawfully processing it.

Your right to rectification – You have the right to ask us to rectify any incomplete or inaccurate personal information we hold about you. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction – You have the right to restrict the processing of your personal data. This enables us to suspend the processing of your personal data, for example if you want to establish the accuracy of the personal data.

Your right to data portability – You have the right to request the transfer of your personal data to another party.

Your right to object – You have the right to object to the processing of your personal data at any time. You have an absolute right to stop your data from being used for direct marketing at any time.

Right to withdraw consent

You have the right to withdraw your consent. Once we have received notification that you have withdrawn your consent, we will no longer process your information.

How to exercise your rights

If you wish to exercise your rights, please email marketing@sovereigngroup.com

You will not have to pay a fee to access your personal data (or to exercise any of the other rights).

Should you have questions concerning the Privacy Notice or with regard to the collection and processing of your personal data by Sovereign Group Marketing, you can contact our Group Data Protection Officer as follows –

Jade Smith

Sovereign Place
117 Main Street
Gibraltar
Email address: dpo@SovereignGroup.com
Contact number: +350 200 76173

How to complain

You also have the right to lodge a complaint with the local supervisory authority. This will depend on the jurisdiction in which you are in.

Please see International Association of Privacy Professionals link for a list of existing data protection supervisory authorities.