JOB DESCRIPTION
Sovereign Trust (Malta) Limited part of The Sovereign Group is looking to recruit a Front Office Administrator & PA. Reporting to the Managing Director, you will be responsible for assisting all departments with the administration.
DUTIES
- Front office duties: Such as welcoming and assisting clients, receive and sort post, answering and forwarding calls, taking and delivering messages.
- Log, scan and electronically store all incoming and outgoing post.
- Keep the Boardroom and Meeting Rooms in good order.
- To assist Directors of Sovereign Trust (Malta) Limited with any particulars, including printing of documents, booking hotels, flights, taxis etc.
- Assisting the Client Relationship team with the preparation of documents.
- Filling documents and work on implementing and keep updated the new filling system.
- Archiving of documents advised by the Client Relationship team and Directors, keep the log updated for reference.
- Assist with the organisation of the annual Sovereign Art Foundation’s Student Art Prize.
- Other tasks as may be requested by the Directors from time to time
Applicants should ideally possess:
- Previous experience in a similar position will be considered an asset but not essential
- Excellent communications skills in English, both written and verbal.
- To be organised and have a meticulous approach to work together with the ability to work within tight deadlines.
- Strong team player skills and the ability to work harmoniously with a diverse workforce.
- Good working knowledge of Office programs/tools
