JOB DESCRIPTION
This role involves receptionist and general office duties for all departments.
RESPONSIBILITIES
Due to the size of the operation, the role necessitates a wide range of responsibilities. Responsibilities will include receptionist duties, some general office administration as well as support for all departments. The incumbent will report to the Office Manager.
DUTIES
Duties will include:
- Organising outgoing mail and liaising with courier companies;
- Scanning and electronic storage of documents and updating databases;
- Responding to incoming telephone calls and forwarding onto relevant parties in a timely manner;
- Meeting and greeting visitors to the office in a professional and friendly manner;
- Organising the boardroom and meeting rooms, including arranging bookings, setting up equipment, seating visitors and cleaning up after meetings;
- Opening and closing of physical files;
- Collecting mail from 3rd parties;
- Acting as a messenger;
- Photocopying;
- General administration duties;
- Dealing with administrative data tasks relating to client structures;
- Responding to internal queries regarding records or data held;
- Provision of cover for Office Manager, as required;
- Any other related duties as may be required by Management
Project Work
Along with the Office Manager undertaking project work, including data entry and data cleanse activities for any of the administration teams;
- Scrutinising, interrogating and updating databases;
- Preparing, collating and organising data and documentation to ensure all records are up to date and accurate;
- Responding to internal queries regarding records or data held;
The duties listed above are not meant to be exhaustive and you may be asked to undertake reasonable requests or a similar nature but which are not explicitly listed in the job description.
PERSON SPECIFICATION
