JOB DESCRIPTION
This role involves duties related to the administration of fiduciary structures, predominantly trusts and companies.
RESPONSIBILITIES
Responsibilities will include a range of duties to administer a portfolio of client structures. This role reports to the Trust Manager.
DUTIES
- Processing client requests for information in a timely and accurate way;
- Actioning payments and distributions in relation to client entities;
- Checking and understanding investments made and proposed for client entities and ensuring all documentation is completed and followed up as necessary;
- Liaising with the Client Accounting Team to ensure up to date accounting records;
- Preparing asset statements;
- Preparing standard documentation and liaising with Legal Department in respect of drafting requests;
- Drafting all necessary minutes and resolutions and ensuring client files are well maintained in an orderly fashion;
- Maintaining a diary of actions made and planned for client entities ensuring a thorough and organised approach that takes account of compliance and due diligence responsibilities;
- Attending meetings (supporting the Assistant Trust Manager and/or the Trust Manager) with service providers as required, recording actions and providing action as
- Providing guidance to junior members of the team, as required;
- Providing in house training to colleagues on topics of relevance to the team;
- Undertaking project work as required;
- Reviewing bank statements/monetary movements on client entities to ensure compliance with AML policies;
- Assisting with new business enquiries, collating documents and information for the company’s new business team;
- Undertaking file reviews as required;
- Liaising with the Legal Department when required or necessary ;
- Recording all time spent on client entities;
- Ensuring timely collection of fees;
- Working as part of a team to achieve the departmental standards and targets;
- Liaising with the Compliance team to ensure adherence to regulatory and compliance standards;
- Taking responsibility for own personal development, in line with agreed annual performance appraisal objectives;
- Other duties as may be required from time to time in accordance with the demands of the role and development of the services
PERSON SPECIFICATION
